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IRS 941-SS 2023-2025 free printable template

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941SS for 2023:Employers QUARTERLY Federal Tax Returner (Rev. March 2023) Department of the Treasury Internal Revenue Service American Samoa, Guam, the Commonwealth of the Northern Mariana Islands,
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How to fill out ss 941 form

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How to fill out IRS 941-SS

01
Obtain the IRS Form 941-SS from the IRS website or local office.
02
Fill out the employer identification information at the top of the form.
03
Indicate the tax period for which you are filing in the designated fields.
04
Report the number of employees who received wages during the tax period.
05
Calculate and report the total wages, tips, and other compensation.
06
Calculate the total tax liability for Social Security and Medicare taxes.
07
Report any adjustments for tips and group health plan costs if applicable.
08
Ensure accurate calculations for any tax deposits made during the quarter.
09
Sign and date the form at the bottom to certify the accuracy of the information provided.
10
Submit the completed Form 941-SS to the appropriate IRS address listed in the instructions.

Who needs IRS 941-SS?

01
Employers in the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.
02
Business owners with employees who need to report wages, tips, and taxes withheld.
03
Any entity required to report Federal Insurance Contributions Act (FICA) taxes.

What is Form 941-SS 2024?

Form 941 (Employer Quarterly Tax Return) is an analog of Form 941 that reports social security and Medicare taxes for people employed in the USA. Form 941-SS serves the same purpose in unincorporated US territories. So the form tells the IRS the amount of money withheld in federal income tax and Medicare taxes.

Who should file Form 941-SS 2024?

The USA has some unincorporated territories overseas that still follow U.S. law. These territories include American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands. Therefore, all tax documentation used on the mainland is valid for these territories. Form 941-SS applies in this case. The Employer’s Quarterly Federal Tax Return is created for employers who operate a business with employees in the above-mentioned US territories.

Is Form 941-SS accompanied by other forms?

Form 941-SS isn’t accompanied by other documents, but some forms might be helpful when completing it. Take a look at the list of these forms on the IRS website.

What information do you need to file Form 941-SS?

Form 941-SS consists of five parts and a payment voucher. In the form, provide your organization’s details, information on your employees’ wages and compensations subject to social security or Medicare tax, and other adjustments. Many calculations are on the form, but not all the lines are required depending on the employer’s financial situation. The minimum information required is the business and trade name and contact information. Read the IRS’s instructions for Form 941-SS to ensure that you enter the correct information.

How do I fill out Form 941-SS in 2025?

Before filling out the form for the respective quarter, make sure to learn the most recent updates related to Form 941-SS on the IRS official website.

Form 941-SS can be signed and filed electronically. Follow these steps to eFile your Form 941-SS with pdfFiller:

  1. Start by clicking Get Form.
  2. Complete the required fields by clicking on them and entering text.
  3. Click Sign in the top toolbar > Add New Signature > select the signing method and place the signature box in the desired location.
  4. Review Form 941-SS and hit DONE in the top right corner. Now you can choose to download, email, or send via USPS, etc.

If you print out and mail the form, make sure to select the correct 941 Form mailing address.

When is Form 941-SS due?

As the name (Form 941 Employer Quarterly Tax Return) implies, the form is due every quarter. The deadline falls on the last day of the month that follows the end of the quarter. Start filling the document in the quarter when the first wages were paid.

Where do I send Form 941-SS?

Make sure to verify and choose the correct 941 Form mailing address if you file it by mail. Mailing addresses differ depending on whether you attach a payment voucher to the form or not. The IRS website has a complete list of addresses for form submission. Please note, to save time, you can file the 941-SS Form electronically as well.

Video instructions and help with filling out and completing form 941 for

Instructions and Help about form 941 schedule b

How to Fill Out IRS Form 941 Hi everyone, I'm Priyanka Prakash, senior staff writer at Fund era. Today I'll show you how to fill out IRS Form 941. Form 941 is a form that businesses file quarterly to report withheld income taxes from their employees’ wages, as well as the employer and employees share of Social Security and Medicare taxes, which are together called FICA taxes. In general, if you'll be paying wages of more than $4,000 per year, giving you a tax liability of more than $1,000 per year, then you'll need to submit Form 941 on a quarterly basis. Let's get started with the form. To begin, indicate the quarter for which you're filling the form out. Form 941 is due on the last day of the month following the period for which you're filing. For example, you’d file the form by April 30 to cover wages paid in January, February, and March. The other deadlines are July 31, October 31, and January 31. In this case, I'm going to choose option 1. I'm filing by April 30 to cover wages paid in January, February, and March. Then, you'll type in or right in your hand filling the...

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What is 941 ss?

Use Form 941-SS to report social security and Medicare taxes for workers in American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands.

People Also Ask about 941

Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employee's paychecks.
By phone. Taxpayers can call 800-908-9946 to request a transcript by phone. Transcripts requested by phone will be mailed to the taxpayer. By mail.
Who Must File Form 941? If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. security and Medicare taxes. Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.
Who Must File Form 941? If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. security and Medicare taxes. Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.
If you fail to File your Form 941 or Form 944 by the deadline: Your business will incur a penalty of 5% of the total tax amount due. You will continue to be charged an additional 5% each month the return is not submitted to the IRS up to 5 months.

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IRS 941-SS is a tax form used by employers in U.S. territories (excluding Puerto Rico) to report income taxes withheld from employees and the employer's share of social security and Medicare taxes.
Employers in U.S. territories, such as American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands, who pay wages to employees must file IRS 941-SS.
To fill out IRS 941-SS, employers should provide information about their business, the number of employees, and the amounts of wages paid, federal income tax withheld, social security and Medicare taxes, and any adjustments or credits.
The purpose of IRS 941-SS is to give the IRS an official record of the wages paid and the taxes withheld during a specific quarter, ensuring compliance with federal tax laws.
Information that must be reported on IRS 941-SS includes the total wages paid, federal income tax withheld, social security wages, Medicare wages, and any adjustments for the current quarter.
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